Broad Statement of Function:

• Establish and manage the operational functions and processes of the AHA Centre activities pertaining to disaster preparedness, response, monitoring and analysis;
• Manage and oversee the AHA Centre’s operational response, including managing the AHA Centre Emergency Operations Centre (EOC) and operational decision making during a potential or actual disaster;
• Establish and maintain communication linkages and operational connections with peer-level officers in the EOCs and relevant Divisions of National Disaster Management Organisations (NDMOs) of ASEAN Member States;
• Liaise, at the operational level, with other sectors, stakeholders and humanitarian assistance partners, including UN, Red Cross and Red Crescent Movement and other international organisations;
• Identify potential areas for cooperation programmes and projects to further improve disaster preparedness, monitoring and analysis, and response in the ASEAN region;
• Ensure continuing professional development of supervised staff by conducting performance management and people development practices;
• Contribute to the development of strategic work plans of AHA Centre and any other documents under the ASEAN Agreement on Disaster Management and Emergency Response (AADMER) and implement relevant activities to attain objectives as stated in those documents;
• Support the realisation of the ASEAN Declaration of One ASEAN One Response: ASEAN Responding to Disasters as One in the Region and Outside the Region;
• As directed by the Executive Director, represent the AHA Centre in relevant regional and international fora; and Undertake identified assignments as tasked by the Executive Director

Primary Responsibilities:

Manage and be accountable for AHA Centre’s operational activities pertaining to disaster preparedness, response, monitoring and analysis; and ensure a high level of professionalism in those areas:

Manage matters pertaining to Disaster Preparedness:

• Monitor the progress and operationalisation of One ASEAN One Response, and supervise the implementation of mechanisms and procedures to ensure the realisation of One ASEAN One Response;
• Facilitate periodic review of ASEAN Standard Operating Procedure for Regional Standby Arrangements and Coordination of Joint Disaster Relief and Emergency Response Operations (SASOP) to ensure that it reflects the current context, needs and challenges in the region;
• Supervise the implementation of preparedness procedures as stipulated in the ASEAN-SASOP and other related ASEAN documents;
• Ensure that the contingency plans for the ASEAN Joint Disaster Response Plan (AJDRP) are relevant, updated and tested;
• Ensure the quality, completeness, readiness and timely deployment of ASEAN’s relief assistance through the ASEAN Standby Arrangements, the Disaster Emergency Logistic for ASEAN (DELSA) stockpile and other resources;
• Coordinate and/or supervise relevant training and/or simulation exercises to maintain the applicability of standard operating procedures and test emergency preparedness and strengthen regional coordination mechanisms, including through the ASEAN Regional Disaster Emergency Response Exercise (ARDEX), ASEAN Regional Forum (ARF) Disaster Relief Exercise (DiREx), ASEAN Defence Ministers Mechanism (ADMM) Plus HADR exercises, among others;
• Ensure readiness and quality of the ASEAN-Emergency Response and Assessment Team (ERAT), including their quick deployment mechanism on a 24/7 basis;
• Strengthen coordination mechanisms with other ASEAN sectors (such as military, health, etc.) as well as other disaster management and humanitarian organisations (such as UN, Red Cross and Red Crescent Movement and other partner entities) to ensure coordinated response to disasters; and
• When requested, provide expert inputs to the ASEAN Committee on Disaster Management (ACDM) Working Group on Preparedness and Response and other relevant ASEAN bodies.

Manage matters pertaining to Disaster Response:

• Fulfil the role of operations manager/EOC manager in overseeing and directing the AHA Centre’s response;
• Maintain coordination and communication with his/her counterparts from the affected ASEAN Member State as well as with other ASEAN Member States in anticipation of a response or during an actual response operation;
• Facilitate the mobilisation of ASEAN’s collective response from ASEAN Member States and partners to the affected ASEAN Member State, including deployment of the ASEAN Standby Arrangements, the DELSA stockpile and other resources;
• Facilitate and coordinate the mobilisation of the ASEAN-ERAT to coordinate rapid assessment and facilitate deployment of response from ASEAN Member States;
• Coordinate with the UNOCHA with regard to the deployment of the United Nations Disaster Assessment and Coordination (UNDAC) to ensure coordinated response; and
• Supervise the implementation of emergency response procedures as stipulated in the ASEAN-SASOP and other related ASEAN documents.

Manage matters pertaining to Disaster Monitoring & Analysis:

• Establish and maintain an inclusive information platform for exchange of data and information to support disaster preparedness and response in ASEAN region;
• Ensure the quality and timely issuance of AHA Centre’s disaster monitoring and analysis products;
• Ensure that AHA Centre’s disaster monitoring and analysis systems, including the Disaster Monitoring and Response System (DMRS), can be effectively utilised for operational planning and decision support, and make necessary improvements to the systems;
• Promote sharing of information regarding response among EOCs of ASEAN Member States by using among others the Web-EOC;
• Work closely with EOCs of ASEAN Member States to obtain necessary multi-hazard information (e.g. earthquake; tsunami; tropical storm; flood; landslide; drought; etc.) to be streamed and parsed into the DMRS for effective hazard monitoring and analysis;
• Establish connections and information sharing mechanisms with Member States for exchange of information;
• Supervise regular exercises to test AHA Centre’s connectivity with EOCs of ASEAN Member States;
• Develop and establish linkages with international and regional science experts, reliable hazard warning centres and other related institutions on disaster risk reduction and related fields with a view to enhance AHA Centre’s hazard monitoring, analysis and detection capabilities;
• Develop collaborative arrangements to utilise and harness tools and data from ASEAN Member States as well as partners and other entities; and
• Follow and carry out disaster assessment, monitoring and analysis procedures as stipulated in the ASEAN-SASOP and other related ASEAN documents.

Establish operational functions and manage the day-today activities of the Division:

• Maintain and regularly review AHA Centre’s Emergency Response Guidelines including recall and activation protocols for the Centre;
• Manage and monitor the allocation of resources (staff utilisation) and ensure the effectiveness and balance of workload amongst staff;
• Identify and recommend requirements for operational surge capacity for the Centre, by utilising among others additional capacity from ASEAN-ERAT, ASEAN Member States and partner entities, particularly in times of large-scale disasters;
• Monitor and be accountable for the utilisation of budget allocated to the Division;
• Monitor implementation of cooperation projects related to the Division;
• Ensure continuing professional development by identifying training gaps and recommending training opportunities;
• Supervise and conduct performance appraisal for the Division; and
• Continuously develop the competencies of staff through planned programmes and assignments.

Provide leadership in aligning the activities of the Division to the overall mandate, role and functions of the AHA Centre

• Establish direction: set performance goals of his/her staff within the agreed parameters;
• Align people: communicate direction to all those whose co-operation may be needed so as to influence the achievement of Division’s goals as well as the AHA Centre’s role and functions; and
• Motivate and inspire people: guide staff to overcome political, bureaucratic, and resource barriers in performing their day-to-day activities.

Job Qualification:

Education

• Minimum Master Degree in one or more of the following disciplines: Disaster Management, Emergency Management, Humanitarian Assistance or relevant subjects.

Experience

• At least eight years of experience and exposure to disasters and actual hands on experience in managing large-scale emergency response operations;
• Experience in dealing with a wide spectrum of areas in disaster management (policies, trends, issues and development) both at the regional and international levels; and Experience in managing a broad range of activities dealing with various international organisations and related institutions.
  Competency Profile:

Core competency

• High integrity and conscientiousness;
• Ability to work under pressure;
• Good composure;
• Ability to project professionalism;
• Ability to work in a multi-cultural setting;
• Ability to work harmoniously in a team environment and with diverse groups of individuals; and

• Technical competency in relevant areas. Technical Competence

• Solid knowledge of and experience in disaster emergency preparedness and emergency response concepts and operations, including disaster assessment;

• Good understanding of disaster risk assessment, monitoring, analysis and early warning systems;

• Basic knowledge and understanding of concepts of information and communications technology;

• Substantive subject areas: good regional and international awareness of developments in disaster management;

• Knowledge of ASEAN and its regional framework in disaster management, such as AADMER, AHA Centre, SASOP, will be an advantage.

Leadership Competency

• Strategic leadership: Mastery of the concept, current issues and technical development, consistent application of the respective competency and build the capacity of the people in the unit under his/her responsibility;
• People development: Ability to develop the competencies required of staff;
• Planning & organising: Ability to establish a coherent course of action to achieve goals;
• Ability to translate policies and plans into actions;
• Sound judgement and decision –making skills particularly in situation of limited information;
• Coaching and counselling skills; and
• Good interpersonal skills. Managerial Competency

Managerial Competency

• Good emergency management skills;
• Ability to lead staff and facilitate operations;
• Excellent command of oral and written English;
• Good communication skills;
• Good relationship management skills; and
• Good risk management skills.

The AHA Centre urgently invites the best, most-talented and highly-motivated individuals from ASEAN Member States to apply for this vacancy.

You may apply by sending your application to admin@ahacentre.org, highlighting your suitability and potential contribution to the position together with a detailed CV, certified true copies of educational certificates obtained, and completed the AHA Centre Application Form, which can be downloaded at www.ahacentre.org/opportunities.

Please ensure that the total size of your email including attachments is no more than 5 MB.

Please indicate the name of the position that you are applying for on the subject of your email. Incomplete applications will not be considered.

Application papers should reach us by 6 February 2019.

The Selection Panel's decision is final and only shortlisted candidates will be notified.

Broad Statement of Function:

• Carry out activities pertaining to disaster preparedness and response; particularly in deployment of ERAT, disaster assessment, situation reports; initial impact and needs assessment and damage reports
• Assist in implementing cooperation programmes and projects to further improve ASEAN disaster preparedness and response;
• Assist in implementing activities to attain objectives as stated in specific plans of action, such as AADMER work programmes related to AHA Centre and strategic work plans of the AHA Centre;
• Carry out any other assignments as tasked by his/her supervisors

Primary Responsibilities:

Manage and carry out AHA Centre activities pertaining to preparedness and response; and ensure a high level of professionalism in those areas

• Monitor, continuously and jointly with other officers, through the Disaster Monitoring and Response System (DMRS) potential disasters that may strike and be ready to assist in responding at any moment’s notice on a 24/7 basis;
• Assist in performing regular exercises to test AHA Centre connectivity with emergency operations centres of NDMOs;
• Maintain up‐to‐date information on Member State National Focal Point (NFP) and Competent Authorities (CA) , and any subsequent changes in their designations;
• Maintain and update the ERAT Roster on a regular basis, including their necessary certifications and basic equipment to ensure their readiness for deployment anytime on a 24/7 basis;
• Assist in maintaining the readiness and facilitating the mobilisation of the ERAT to the affected country;
• Monitor movement of and compile information from ERAT when they are deployed;
• Provide assistance to ERAT in solving on‐the‐ground challenges during emergency operations;
• Process administrative requirements to facilitate assistance to affected country NDMO when disaster occurs;
• Assist in periodically reviewing regional standard operating procedures;
• Assist in carrying out relevant training and/or simulation exercises to maintain the applicability of standard operating procedures and test emergency preparedness and response mechanisms;
• Collect and compile information on disaster assessment from various sources, including from UN Disaster Assessment Coordination (UNDAC) and others;
• Assist in preparing disaster situation reports; initial impact and needs assessment and damage reports;
• Analyze each Situation Update received from the NFP of affected country and immediately notify other NFPs of the significant developments to the disaster and may, where appropriate, use some information to inform other entities, particularly through the relevant ASEAN website and Virtual OSOCC, to update the international emergency response system of the ongoing disaster situations in the ASEAN region;
• Process the administrative requirements for deploying on‐site AHA Centre Liaison Officer(s) to the affected country;
• Assist the Division in developing and finalising contractual arrangements to mobilise assistance to affected country;
• Maintain communication linkages and rapport with peer‐level officers in the NDMOs;
• Prepare and record documentation on activities relating to emergency preparedness and response;
• Prepare necessary documents for and monitor the utilisation of budget allocated to the Unit;
• Follow and carryout emergency preparedness and response procedures as stipulated in the SASOP

Job Qualification:

Education

• Preferably Master’s Degree in one or more of the following disciplines: Disaster Management; Emergency Management; Disaster Risk Reduction; Natural Resource Management; Environmental Management; Business Management or relevant subject

Experience

• At least three years of experience with proven track record and exposure to disaster and emergency response operations in a government, international organization and/or private sector;
• Experience in dealing with a wide spectrum of areas in disaster management and developmental cooperation (policies, trends, issues and development) both at the regional and international environment;
• Exposure to relevant activities dealing with various international organizations, related institutions and/or private sector
  Competency Profile

Core competence

• High integrity and conscientiousness;
• Ability to work under pressure;
• Good composure;
• Ability to project professionalism;
• Ability to work in a multi‐cultural setting;
• Ability to work harmoniously in a team environment and with diverse groups of individuals

Technical Competency

• Good understanding of disaster emergency assessment, preparedness and response operations;
• Knowledge of and familiarity with disaster preparedness and response concepts and operations;
• Exposure to disaster emergency response operations;
• Basic knowledge and understanding of concepts of information and communications technology;
• Good regional and international awareness of developments in disaster management

Managerial Competency

• Awareness of regional and international issues
• Good emergency management skills
• Ability to facilitate operations
• Good command of oral and written English
• Good communication skills
• Good relationship management skills

The AHA Centre urgently invites the best, most-talented and highly-motivated individuals from ASEAN Member States to apply for this vacancy.

You may apply by sending your application to admin@ahacentre.org, highlighting your suitability and potential contribution to the position together with a detailed CV, certified true copies of educational certificates obtained, and completed the AHA Centre Application Form, which can be downloaded at www.ahacentre.org/opportunities.

Please ensure that the total size of your email including attachments is no more than 5 MB.

Please indicate the name of the position that you are applying for on the subject of your email. Incomplete applications will not be considered.

Application papers should reach us by 6 February 2019.

The Selection Panel's decision is final and only shortlisted candidates will be notified.

Broad Statement of Function:

• Develop and manage the delivery of training modules of the AHA Centre Executive (ACE) Programme;
• Provide support to the ACE Programme participants to ensure their successful completion of the programme;
• Carry out any other relevant assignments as tasked by the Executive Director or other designated officers;
• Comply with the AHA Centre’s internal Rules and Regulations.

Primary Responsibilities:

Develop and manage the delivery of training modules of the AHA CentreExecutive (ACE) Programme;

• Develop the selection mechanism and the criteria of the ACE Programme participants;
• Develop the training modules and work with the AHA Centre’s relevant staff to ensure the applicability and relevance of the training modules to accommodate the needs of ASEAN Member States and the AHA Centre;
• Manage the technical arrangements of the training, including engagement with training providers and partners and the development of training materials;
• Liaise with training providers, partners and stakeholders to ensure entire curriculum coordination, good quality of the training content, and successful delivery of the training programme;
• Develop, review and modify training materials and other related products required for the successful delivery of the training sessions;
• Work closely with the Knowledge Management Officer in institutionalising the training modules and materials as well as capturing good practices and knowledge gained throughout the ACE Programme;
• Maintain a good record of the training modules, case studies, individual project assignments and other related training materials;
• Work closely with the Communications Officer in developing relevant communication products to disseminate information related to the training modules and the ACE Programme;
• Facilitate the conduct of the training sessions, and manage feedback sessions to ensure continuous improvements of the training sessions.

Provide support to the ACE Programme participants to ensure their successful completion of the programme;

• Work with the ACE Programme participants to help them in determining the individual project assignment and provide technical advice for them in gathering relevant information and completing the individual project assignment;
• Monitor the academic performance of each of the ACE Programme participants, identify areas for technical support and improvement, and provide or arrange for technical support to develop their competencies;
• Provide coaching and counseling to the ACE Programme participants to achieve optimum performance;
• Nurture a strong team work and develop conducive and positive environment among the ACE Programme participants;
• Prepare performance evaluation report on a regular basis to the Programme Coordinator and the Senior Management Team (SMT)
• Prepare necessary documents to monitor and evaluate the training programme and document good practices and lessons learned
• Liaise with existing and potential partners and training providers to support the planning and delivery of the training sessions under the ACE Programme
• Develop and maintain the ACE Programme alumni network to maintain the knowledge and linkage, and develop and manage the knowledge content of the alumni programme.

Carry out any other relevant assignments as tasked by the Executive Director or other relevant officers;

• Contribute to the AHA Centre’s collective efforts by accomplishing related duties as needed.

Comply with the AHA Centre’s internal Rules and Regulations.

• Conduct him/herself according to the AHA Centre’s vision, mission values and code of conduct;
• Adhere to all necessary aspects of corporate affairs within the organisation, such as administration, human resources, legal, finance as well as programme development and management, communications, M&E, and contribute to emergency operations as required.

Job Qualification:

Education

Minimum Bachelor’s degree in the following disciplines: Business Administration, Management, Public Relations, English, Communications, Science or related disciplines.

Requirements

• At least five (5) years of work experience with proven track record and exposure to capacity development or professional development programme;
• Exposure working in a disaster management and emergency response operations organisation in a government or international organisation;
• Experience in managing a broad range of activities dealing with various international organisations and related institutions;
• Experience in youth development and volunteers programme would be an advantage;
• Knowledge of ASEAN and its regional framework in disaster management, such as the ASEAN Agreement on Disaster Management and Emergency Response (AADMER), will be an advantage;
• Strong command of the English language, both spoken and written;
• Computer literacy and proficiency in using Microsoft Office tools.

Core Competency

• Teamwork: Ability to build trust and respect among fellow team members and contribute to the resolution of workplace conflict;
• Communications and interpersonal skills : Ability to expresses thoughts clearly, accurately and succinctly in verbal and in writing to different audiences, and ability to relate well with others and to maintain relations with cordiality and diplomacy;
• Effective problem solving and decision-making skills: Ability to use sound judgment and initiative, develop options and achieve outcomes;
• Analytical skills: Ability to gather and analyse information and solve problems by using a logical and systematic approach;
• Flexibility and adaptability: Ability to respond positively to change and new organisational practices, structures, procedures and technology;
• Personal credibility: Has high regards for self-discipline, good attendance record, respect punctuality and set example to others, show consistency in words and actions, has high integrity and is conscientious;
• Meticulous: Ability to show great attention to details, when doing routine work as well as when working under pressure;
• Ability to work in a multi‐cultural setting: Ability to interact effectively with people from different cultures;
• Ability to work under pressure: Ability to remain efficient and productive under pressure.

Technical Competency

• Excellent facilitating and training skills;
• Skills in applying adult learning and interactive training methods;
• Knowledge in emergency/disaster management related content;
• Skills in nurturing learning environment and developing others.

The AHA Centre urgently invites the best, most-talented and highly-motivated individuals from ASEAN Member States to apply for this vacancy.

You may apply by sending your application to admin@ahacentre.org, highlighting your suitability and potential contribution to the position together with a detailed CV, certified true copies of educational certificates obtained, and completed the AHA Centre Application Form, which can be downloaded at www.ahacentre.org/opportunities.

Please ensure that the total size of your email including attachments is no more than 5 MB.

Please indicate the name of the position that you are applying for on the subject of your email. Incomplete applications will not be considered.

Application papers should reach us by 6 February 2019.

The Selection Panel's decision is final and only shortlisted candidates will be notified.